Introduction

Goldcast makes it easy to host internal company events—such as all-hands, town halls, trainings, or AMAs—without requiring employees to register. With SSO-based access, employees can join internal events using a single shared link and their company login, creating a seamless, meeting-like experience.

What Is SSO-Based Event Access?

SSO-based access allows employees to join internal Goldcast events by authenticating through your company’s Single Sign-On (SSO) provider (such as Okta, Google Workspace, or Azure AD), instead of completing a registration form.

When enabled:

• Employees don’t need to register.
• Organizers don’t need to upload attendee lists.
• A single event link can be shared internally.
• Access is restricted to verified employees only.

When Should You Use SSO-Based Access?

SSO-based access is ideal for:

• Company all-hands or leadership updates.
• Internal trainings or enablement sessions.
• Department meetings, AMAs, or town halls.
• Any event meant for employees.

For external-facing events, such as customers, prospects, and partners, standard registration should still be used.

When both internal and external attendees need to join, external guests can still register for the event and join using their magic link.

How SSO-Based Access Works for Attendees

1. An employee clicks the internal event link shared via Slack, Teams, or email.
2. They are prompted to sign in using company SSO.
3. Once verified, they are redirected straight into the event—no forms, no friction.

Enable SSO-Based Access for an Event

SSO-based access can be enabled either at the template level or for an individual event.

Option 1: Enable SSO on an Event Template (Recommended)

Use this if you host recurring internal events.

1. Go to Templates in Goldcast.
2. Create a new template or open an existing one.
3. Click Edit.
4. Turn on Allow Employees to Join via SSO toggle within the Template settings.
5. Save the template.

Any event created using this template will automatically allow SSO-based entry.

Option 2: Enable SSO on a Single Event

1. Open your event in Goldcast.
2. Open the Edit Event drawer.
3. Turn on Allow Employees to Join via SSO toggle within the Event settings.
4. Confirm the warning message and proceed.

What Happens When You Enable SSO Access?

When SSO access is enabled:

• All the employees/users within your directory are automatically registered for the event. As a result of that, confirmation emails are sent out.
• A common event access link is automatically generated.
• Employees can join using only that link + SSO.
• Manual registration is no longer required for employees.
• External attendees (if needed) can still register for the event using the standard flow and access the event using their magic links.
• Our backend job finds out any new additions to the directory, and register them for the event. Similarly, for people getting removed from the directory are de-registered from the event.

You’ll see the common event access link directly in your Event Dashboard, ready to copy and share.

If you have enabled SSO for a webinar, you can find the common event access link within the Event Stage / Look and Feel Designer:

If you do not prefer to auto-register all employees from your SSO directory, you can also choose to turn OFF the SSO Directory Sync. By default the SSO directory sync is ON, please contact Goldcast Support to turn this OFF. 

This setting is applicable across all events and can't be controlled for individual events.

 

Sharing the Event with Employees

You can share the common event link via:

• Slack or Microsoft Teams.
• Internal email announcements.
• Company intranet or calendar invites.

Anyone with access to your company's SSO can use the link to join.

External Attendees and Mixed Audiences

If your internal event includes a small number of external guests:

• External attendees can still be manually registered.
• Share their magic links individually.
• Employees continue to join via SSO.

SSO access does not impact standard external registration flows.

Accessing On-Demand Content via the Common Access Link

The same common access link can be used to view on-demand content once the event has transitioned to On-Demand mode.

Users will be required to verify their SSO credentials before accessing the content. After successful authentication, they will be automatically redirected to the on-demand experience.

Safeguards & Important Notes

• Enabling SSO access will register all the employees/users within your SSO directory.
• As a result, confirmation emails will be sent to those users. You can disable these emails from the Email Schedule section within your event.
• You’ll see a confirmation warning before creating or duplicating an event with an SSO-enabled template. A similar warning is also shown while enabling SSO at an event level. Make sure the emails are branded and ready to be sent before enabling the SSO.
• External events are not affected by SSO access settings.

Common Use Cases

Internal All-Hands

Host a company-wide event where employees join instantly using a Slack link and SSO—no registration needed.

Internal Training or AMA

Run internal enablement sessions without managing attendee lists or uploads.

FAQs

1. Can I turn SSO access off after enabling it at an event level?

No. Once SSO access is enabled for an event, it cannot be disabled.

2. Does this replace registration for external events?

No. External events continue to use standard registration unless SSO is explicitly enabled.

3. Do employees need a Goldcast account?

No. Employees authenticate using your company's SSO and are registered automatically.

4. Can I limit access to specific departments?

At this time, SSO-based access applies to all verified employees in the connected directory. More granular access controls may be introduced in the future.

In the meantime, there are a couple of workarounds to limit access:

Option 1: Turn OFF SSO Directory Sync
You can contact Support to disable directory sync. When this is turned off:
No employees will be auto-registered.
The organizer can manually register a selected group of employees.
Only those manually registered employees will be able to access the event after verifying their SSO credentials.

Option 2: Keep SSO Directory Sync ON and Turn OFF Goldcast Emails
If you prefer to keep directory sync enabled:
All employees in the directory will still be auto-registered.
However, if Goldcast emails are turned off, they will not receive registration confirmation emails.
You can then share the common access link only with the desired group of employees.

Need Help?

If you’re unsure whether SSO-based access is right for your event—or need help setting it up—reach out to your Goldcast Customer Success Manager or contact Goldcast Support.